There is a great deal of paperwork that employers exchange with their employees. Be it personal identification documents during the background verification process or the relieving letter issued after an employee quits working, there is one certificate/ document for each occasion or stage of employment. Similarly, an offer letter is one of the most crucial documents that is released in an organization. In fact, an offer letter format is the most widely recognized official employment paper that working professionals know of and eagerly wait to receive. Why?
Let’s see how an offer letter is of equal importance to both the employers and the employees:
For Employers
While drafting an offer letter, the employer or HR professional of the organization pays extra attention. This is because of the information and value this document holds.
Makes A Good First Impression On Newbies
Since it is the very first piece of information that a prospective employee receives about the organization, it can ruin or build the employer’s image. So, if drafted and sent with care, the offer letter makes a brilliant first impression on the employees that it is issued to.
You Can Mention Everything You Want To Say
An offer letter format is such that it consists of every minute detail about the job being offered. From the person’s name, job position, location, shift and company policies to the salary annexure and at-will employment bond, it covers everything! Hence, it is the best chance for an employer to say whatever is required through the offer letter.
No Need To Reiterate The Same Information
A piece of paper can go a long way. And one like the offer letter surely does! As long as the employee is in possession of an offer letter, the employer doesn’t need to worry about sharing the same deets again and again. So, it saves a lot of time and energy that goes into reminding the employees of everything that is already mentioned in the offer letter.
For Employees
Just like the employers, employees also keep an offer letter close to their hearts.
Facilitates Decision-Making While Responding To The Offer
An offer letter, the look, feel and particulars of the offer letter format that a prospective employee receives, speak volumes about the job and the entire organization. So, before accepting or rejecting the offer, this document is more than enough for the candidate to make a decision.
Minimizes Need Of Reminders And Revision Meetings
Once an offer letter is issued to the employee, it stays with him/ her during the entire course of employment and even later. So, whenever there is a detail about the job that an employee forgets or wants to confirm, he/ she can just look up the offer letter. There is no need to arrange meetings for revision or reiteration of the same information again and again.
Used As An Employment Proof In The Next Company
An offer letter matters even after the employee resigns. So, it is the most important use of this document. When a working professional switches from one company to another, an offer letter from the previous one is always asked by the new one as a proof of employment. So, offer letter certainly holds a great importance in an employee’s life.
